Invoicing | DAT Broker TMS

Invoicing

2 minute to read

In this exercise you will invoice orders, print the invoices, and post them to the General Ledger. This is a 2-step process, as seen in the red rectangle below. Both Invoicing and Manual Invoice* are printed and posted using the Print and Post Invoices option in the A/R drop down.

Note: Manual invoices are created using the Manual Invoice option located on the A/R drop down menu, see Section G for further instructions on entering manual invoices.

  1. Go to A/R > Invoicing.

  2. Click on the Search button at the top of the screen (or ALT + S) to display a list of orders waiting to be invoiced. (If you know the Bill To that you are invoicing you may enter the abbreviation in the Bill To field prior to clicking the Search button to narrow down the invoice list.)
    Note: To make an adjustment to order charges right click on the desired order listed in the grid on the Invoicing screen and select the Order Entry option. The Edit Order screen will display, go to the Main Line Items Tab to make any changes and then update the order before coming back into the Invoicing screen.

  3. Double click on one or more of the orders in the grid to highlight the order line to a yellow color. Your screen should look similar to this:

  4. Click on the Update button at the top of the screen (or ALT + U). A box will display telling you the number of invoices that will be created.

  5. Click on the Clear button (or ALT + C) until the invoicing screen closes.

  6. Go to A/R > Print and Post Invoices.

  7. Uncheck ‘My Invoices’ if you are printing and posting more than just your own invoices.

  8. Enter the date in the Posting Date field.

  9. Click the Post button (or ALT + P).

  10. Select the printer to which you want to print the Invoices and click OK. Your Invoices will print.

  11. The printer selection screen will once again display. Choose the printer that you want to print the invoice register and general ledger posting and then click the OK button. Your invoice register will be printed first. A screen will display asking you to confirm if the register is OK. Click on the Yes button, then the general ledger posting will print.

You have now created invoices and have posted these invoices to your general ledger.